How to Negotiate Salary Over The Phone [ 2023 ]

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Are you interviewing for a new job and nervous about having to negotiate your salary over the phone?

Don’t worry – with the right preparation, you can tackle this challenge with confidence. In this article, we’ll offer advice that will give you the tools to effectively answer tough salary questions.

Whether it’s been awhile since your last interview or you just need some guidance in navigating through these tricky conversations, this article covers important strategies to help prepare for successful salary negotiations this year.

So read on and learn how to discuss (and get!) the compensation deserved!

How to Negotiate Salary over the Phone?

Cartoon image Illustrating the Heading   How to Discuss Salary over the Phone?

Research (Salary Negotiation Tips)

Prior to any discussion, it’s a good idea to research typical salaries for similar roles in your location.

Understand your worth based on your current job, years of experience, and industry standards.

Timing (Good Time)

A good time to discuss salary is after a job offer has been extended.

This allows you to focus on demonstrating your suitability for the role during the hiring process before talking about compensation.

Preparation (Talking Points) 

Prepare specific talking points relevant to your specific situation.

For instance, if your current job pays less than the industry standard or if the new role has more responsibilities, you can use these points in the negotiation.

Professionalism (Tone of Voice) 

Your tone of voice is crucial during this phone conversation.

Always maintain a respectful, professional, and confident tone with your prospective employer or the HR manager. This can significantly impact the negotiation process.

Negotiation (Prospective Employer) 

Engage in a collaborative dialogue with the prospective employer.

Negotiation is a two-way process; express your expectations clearly but be willing to listen to their proposal and find a mutually beneficial solution 

Patience and Follow-up (HR Manager)

After presenting your proposal, allow the HR manager time for consideration. Remember, they may need to consult with others. Follow-up politely after a reasonable time, respecting their internal process.

By implementing these strategies, you can handle salary negotiations effectively.

Understanding your worth, timing your discussion correctly, having clear talking points, and maintaining a professional tone can make a significant difference.

It’s equally important to exercise patience and follow up professionally, as decisions may not be immediate.

Why Job Seekers Should Negotiate Salary

Cartoon image illustrating heading Why Job Seekers Should Negotiate Salary

Job seekers, often apprehensive about the negotiation process, may sometimes overlook its importance, particularly when it comes to salary.

This can be a detrimental move, especially for job candidates who are perfectly qualified for the role they are seeking. 

First, accepting the first offer may mean that they settle for less than their skills and expertise warrant.

As a job candidate, it’s crucial to have a good understanding of the market rate for the position you are applying to.

This is the median salary employers typically pay for the role and is a helpful benchmark to have in mind during negotiations.

By not negotiating the salary, candidates might also inadvertently signal a lack of self-value and confidence, potentially impacting how they’re viewed in the workplace.

Negotiating the salary isn’t just about the monetary gain; it also showcases your ability to advocate for yourself.

It shows the employer that you’re aware of your worth and you’re confident about it. This can also be a factor in future raises or promotions. 

 Job candidates should not shy away from negotiating their salary.

Doing so will not only help secure a competitive wage based on the market rate but also reflect their assertiveness and value-awareness, attributes that employers often appreciate.

Understanding Job Description and Market Value

Cartoon Image illustrating Heading : Understanding Job Description and Market Value

Understanding the job description and market value of a role can significantly facilitate the salary negotiation process.

This understanding starts with a deep-dive into the job description, delineating key responsibilities, qualifications, and requirements.

Having a comprehensive grasp of these aspects can help one recognize their individual worth in terms of skills, experience, and potential contribution to the company.

This will also allow the individual to understand the demands and expectations of the role and negotiate a salary that reflects these components.

Furthermore, conducting market research plays a pivotal role in understanding the market value of a specific job.

Using resources such as industry reports, salary surveys, and job postings with salary information, individuals can gather market data that provide insight into the average remuneration for similar roles within the same industry or geographic location.

This data will provide a benchmark to understand if the offered salary is competitive or below the market rate.

Knowledge of the job market is a key factor in these negotiations, as it reflects the current demand and supply for a particular role.

In a job market where certain skills are scarce, individuals with those skills are likely to command higher salaries.

 Understanding the job description provides a sense of individual worth, while market research furnishes a picture of the external worth.

Together, they offer a strong foundation for informed, data-driven discussions during the salary negotiation process, ensuring that the negotiated salary aligns with both personal expectations and market trends.

Researching Salary Range, Average Salary, and Market Data

Cartoon image Illustrating : Researching Salary Range, Average Salary, and Market Data

Researching salary range, average salary, and market data is a vital step before engaging in a salary negotiation phone call.

This process enables one to understand the market value for a specific position, which serves as the foundation for a conversation about salary expectations.

The first step is to identify the average salary for your position in your geographic location.

Several online resources, such as Glassdoor, Payscale, and the Bureau of Labor Statistics, can offer valuable insights into average salaries for various roles and industries.

Cross-referencing across multiple platforms can provide a more accurate estimate.

The next step is to research the salary range. The salary range refers to the spectrum of pay that an employer is willing to offer for a particular position.

It includes the lowest (base salary) to the highest amount an employee can earn. Factors that influence this range include experience level, skill set, and geographical location.

Illustration of shopping and analytics

Websites such as LinkedIn Salary Insights or Glassdoor offer these ranges for different job titles and industries.

After understanding the average salary and the salary range, it’s essential to delve into the wider market data.

This encompasses the current state of the job market, including demand for your role, the health of your industry, and economic trends.

Information about the job market can be found on websites like the Bureau of Labor Statistics, and industry-specific publications and reports.

Collectively, these three components – the average salary, salary range, and market data – give a comprehensive understanding of your market value.

This knowledge will empower you during your conversation with the hiring manager. When asked about your salary expectations, you can confidently provide a range based on your research.

Remember to start with a number higher than your minimum acceptable base salary, giving you room to negotiate.

This research-driven approach not only demonstrates your thoroughness and commitment but also signals to the hiring manager that your salary expectations are reasonable, justified, and grounded in market reality.

Setting Salary Expectations: Current and Starting Salary

Cartoon image Illustrating Salary Expectations

In the negotiation of a new job offer, both the current salary and the expected starting salary play a pivotal role in setting the foundation.

Your current salary serves as a benchmark in this salary discussion, helping to establish a baseline from which to negotiate.

It provides an indication of your perceived market value based on your previous or current employment.

During the interview process, an early disclosure of your current salary can influence the employer’s perception of your worth.

However, it is not mandatory to divulge this information at the initial stages.

Remember, your professional skills, qualifications, and the value you bring to the table should ideally shape the proposed salary.

The expected starting salary is another crucial aspect of these negotiations.

It is a statement of your self-assessment and reflects the minimum compensation you deem fair for the role.

Expressing this expectation can be a delicate balance; ask for too much, and you risk seeming unrealistic, ask for too little, and you may undersell your worth.

Negotiations often begin with a phone conversation before moving into more formalized discussions.

It’s essential to be prepared for this conversation by researching the industry norms, understanding the job’s requirements, and knowing your value.

While these negotiations can be challenging, remember that the ultimate goal is a mutual agreement where both parties feel the agreed-upon compensation is fair.

Preparing for the Phone Call: Initial Offer and Counter Offer 

Cartoon image illustrating the heading : Preparing for the Phone Call

The initial job offer can be an exciting yet challenging stage in your job search. Once you receive the offer letter, your negotiations with the potential employer begin.

Managing this process effectively, especially over a phone call, requires preparation and clarity.

Firstly, don’t feel compelled to accept or reject the offer immediately. Politely ask for time to consider the specifics.

During this time, analyze the offer letter thoroughly. It should detail not just your salary, but also benefits, work hours, and other factors relevant to your employment.

Before getting into phone negotiations, research the industry standard for your position and experience level.

This will give you a benchmark to compare the offer. Furthermore, identify your walk-away point, the minimum offer you are willing to accept.

This allows you to have a specific number in mind, which can be crucial in guiding your negotiation process.

During the phone call, be respectful but firm. Start by expressing gratitude for the offer and showing enthusiasm for the potential role.

Then, address your concerns or desires for a higher offer.

Remember, it’s essential to communicate your value and justify your counter-offer based on your skills, experiences, and market value.

The best way to present a counteroffer is to be specific and direct.

Instead of vague statements like “I was hoping for a higher salary,” say something like, “Based on my research and experience, a salary of [specific number] would be more appropriate.” 

Remember, negotiation is not just about salary.

You can negotiate other aspects like vacation time, flexible hours, or remote work options.

Lastly, don’t forget to get the final agreement in writing to avoid any misunderstandings.

Preparation, research, and clear communication are key to successfully manage the initial job offer and counter-offer during a phone call.

Analyzing the Offer Letter and Negotiating a Higher Salary 

Cartoon image Illustrating : Analyzing the Offer Letter

Receiving an offer letter is good news; it means your prospective employer is interested in onboarding you.

But, how do you ensure you’re getting what you’re worth? Here’s how to scrutinize an offer and negotiate for higher pay.

First, consider the type of role you’re offered. Is it a position that requires in-demand skills or a high level of expertise?

If so, this could be a bargaining chip for a salary increase.

Also, research what people in similar positions are earning within the same geographical location. It’ll give you a baseline for negotiations.

Next, look beyond just the base salary. Your total compensation package can include various elements, such as bonuses, healthcare benefits, retirement contributions, paid time off, and stock options.

For instance, if the base salary appears low, it might be balanced by a hefty signing bonus or generous stock options. Evaluate the complete picture before deciding.

If you find the offer lacking, don’t hesitate to negotiate. Highlight your skills, experiences, and the value you’ll bring to the organization.

However, remember to be reasonable. An exorbitant request could discourage the employer.

In your negotiations, you might want to propose alternatives that could lead to a higher overall compensation.

Could you agree on a salary review after six months, or perhaps negotiate for more stock options?

Companies can be more flexible with these elements than with base salaries.

Remember, an offer letter isn’t merely an employer’s final say; it’s the starting point for negotiation.

Your ability to negotiate effectively could be the difference between merely accepting an offer and shaping it into a deal that truly reflects your value.

Handling a Lower Salary Offer

Cartoon Image illustrating : Lower Salary Offer

When you receive a job offer with a lower salary than expected, it’s natural to feel disappointed.

However, it’s crucial to remember that the first thing you should do is not to reject the offer outrightly. 

Compare the offer with your last job; if the salary is lower, it might still come with perks that enhance its overall value.

A lower salary does not always indicate a step backward, especially if the new position offers better work-life balance, more growth opportunities, or additional benefits like extended health coverage or paid time off

Also, consider if the offer presents a great way for you to advance in your career, gain more visibility, or switch to a more fulfilling role.

If that’s the case, it might be worth considering, despite the lower salary. 

However, if you still find the offer unsatisfactory, you could negotiate. Be transparent about your expectations.

If you’ve received a higher salary offer from another company, you could mention it, but do it tactfully.

Again, negotiation isn’t just about money; you can negotiate for additional benefits or flexibility that could compensate for the lower salary. 

Finally, prioritize your happiness and career growth.

Even the highest salary cannot compensate for a job you don’t enjoy or one that doesn’t align with your long-term career goals.

Therefore, while salary is an important factor, it’s not the only one to consider.

Salary Negotiation Email Templates 

Illustration for heading : Email Templates 

When engaging in salary negotiations, it’s important to communicate professionally, assertively, and persuasively.

Crafting a well-written email can help you articulate your value, justifying your request for a higher salary or pay raise.

Below are two templates that will guide you through this process, whether you’re countering an initial salary offer or requesting a salary review as a young professional.

Initial Salary Offer Counter Proposal:

**Subject Line:** Response to Job Offer

Dear [Employer’s Name],

I am excited about the prospect of joining [Company’s Name] and appreciate your offer for the [Job Title] position. After reviewing the offer, I wonder if there’s any room to discuss the base salary.

Given my experience and qualifications, I believe a salary closer to the top of the range would reflect the value I can bring. In comparable positions within the industry, the typical compensation is somewhat higher. I believe this reflects my bottom line after considering my skills and the hard work I’ll put into this role.

I am confident that I am the perfect candidate for this position and my contributions will quickly exceed expectations, putting me in a stronger position for future opportunities.

Looking forward to your response.


[Your Name]

Young Professional Requesting Salary Review:

**Subject Line:** Request for Salary Review – [Your Name]

Dear [Manager’s Name],

I hope this email finds you well. Having been in the [Job Title] position for [Time Period], I would like to discuss the possibility of a salary review.

I believe my hard work and dedication have allowed me to exceed in my role, thus contributing significantly to the team’s overall performance. Considering my accomplishments and the value I bring, I think it’s fair to discuss adjusting my salary closer to the top of the range for comparable positions.

As a young professional dedicated to [Company’s Name], I believe this adjustment would affirm my position here and motivate me further. Your understanding of my bottom line would mean a great deal to me.

Thank you for your time and consideration. I look forward to discussing this matter further.

Best Regards,

[Your Name]

Securing Your Dream Job and New Job Offers

Cartoon image illustrating : Dream Job

Securing your dream job or handling new job offers isn’t just about accepting the first salary offered.

Effective salary negotiation strategies can empower you to approach your prospective or new employer in the right way and ensure you get the compensation you deserve.

First, understanding your worth and having a clear idea of industry standards is essential.

Research is your friend here. It’s also about being the right person for the job – demonstrating not just your skills and experience, but also your potential to add value to the company.

A crucial aspect of negotiation is having the courage to ask the difficult questions.

Don’t be afraid to discuss specifics regarding benefits, bonuses, and other compensations.

It’s not just about the base salary; all these elements together constitute your compensation package.

In these negotiations, your main contact will likely be the HR team.

Remember that their job is to hire the best talent at the most cost-effective rate.

By confidently communicating your expectations and backing them up with your qualifications, you can create a strong case for a better offer.

Lastly, don’t underestimate the value of your current position.

If you’re already employed, this provides you with a certain leverage – you’re not desperate, you’re looking for the right opportunity. 

These strategies, if used effectively, can make a significant difference in the outcome of your salary negotiations.

Final Thoughts

In this article, it is emphasized that confidence plays a pivotal role in salary negotiation. It’s vital to know your worth and defend your personal needs in these discussions, as they contribute significantly to your overall life quality.

Considering a family member or others depending on you can fuel the assertiveness needed to push for a higher number.

It’s about understanding your value and effectively communicating it.

However, negotiation isn’t merely about determination. A dose of good luck can also sway the outcome in your favor.

Yet, luck often follows those confident enough to seize opportunities.

Frequently Asked Questions

Is it appropriate to negotiate a salary offer over the phone?

Absolutely, it is not only appropriate but often necessary to negotiate salary over the phone.

It allows for more direct and real-time interaction than email and can help to resolve any questions or concerns more efficiently.

What are some tips for preparing for a salary negotiation call?

Research is crucial. Understand the industry norms, the salary range for your role in your area, and your market value.

Knowing your value and having data to back it up will give you more confidence.

Practice your pitch, consider possible counteroffers, and decide on your minimum acceptable salary.

How can I handle a situation where the employer is not willing to negotiate the salary?

If an employer is unwilling to negotiate on salary, consider negotiating other aspects of the job offer, such as flexible hours, vacation time, or other benefits.

If they remain inflexible, you’ll have to decide whether the offer is acceptable or if you’d rather continue your job search.

What is the best time to bring up salary negotiation during a job offer?

Ideally, salary discussions should take place after a job offer has been made. This is when you have the maximum leverage as the company has already decided they want you on their team.

However, be prepared, as some employers may ask for your salary expectations during the interview process itself.

Can I negotiate salary after accepting the job offer?

Generally, it’s not recommended to negotiate salary after you’ve already accepted a job offer.

It’s best to discuss and finalize all details before accepting.

If new circumstances arise, you can try to open the conversation, but know it could potentially damage the relationship with your new employer.

Is there a risk of losing the job offer if I attempt to negotiate the salary?

Most employers expect some amount of negotiation and it’s a standard part of the process.

As long as you are polite, professional, and reasonable in your request, it is highly unlikely that a job offer would be rescinded solely due to negotiation.

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